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How to move a task to another project in Asana

Follow these steps for easy and quick ways that Asana users can move a task to another project.

The Asana mobile app login page can be viewed on an iPhone.
Image: Tada Images/Adobe Stock

During a project lifecycle, you may need to move tasks between projects in Asana, which was reviewed on TechRepublic, the best project management tool for extensibility; luckily there are multiple ways to modify tasks in Asana so that they exist within other project locations. This Asana tutorial shows you how to move a task to another project using these several quick and easy methods.

TO SEE: Asana: Project Management Software Review (TechRepublic)

Two ways to move a task in Asana to another project via task details pane

To move a task and add it to another project in Asana, first click the + in the task details pane under Projects (Image A).

Monday work management tutorial screenshot from the Task Details Pane.
Image: monday.com

Hover over the Add this task to another project button and click through (Figure B).

Hover over the Add this task to another project button and click through.
Image: monday.com

Start typing your project name or choose from the list of project options that appear in front of you to select the desired task destination from (Figure C).

Start typing your project name or choose from the list of project options that appear in front of you to select the desired task destination.
Image: monday.com

Another way to move a task to a new project using the task details pane is to click the three-dot icon in that pane. From there, hover over a button that says Add to another project and click through (Figure D).

Hover over a button that says Add to another project and click through.
Image: monday.com

This should give you the option to add the task to a new project, and you can select the project to which you want to add the task.

Move tasks in Asana with the keyboard shortcut Tab+P

You can manage your tasks with the keyboard shortcut Tab+P. To change or add a project, open the task and press Tab+P. This allows you to quickly focus on the field of the project.

Once you’ve done this, a text area will appear where you can type the project name where you want to move your task. As you start typing, the software suggests project names in a drop-down menu and you can select the project name there (Figure E).

Figure E

Select the desired project name from the drop-down list.
Image: monday.com

After you add the task to the correct project, you can edit the task as usual.

Remove a task from a project in Asana

In Asana, tasks can exist in multiple projects with the project tethering feature, and the above methods explain how to move a task in one project to another. A single task can belong to up to 20 projects at a time, so moving tasks between projects is a smart way to make a single project live in multiple areas.

However, unlike duplicating a task, a task completed within one project is automatically completed in all projects it is associated with. The task details pane shows all projects to which a task belongs.

If you want to move your task to another project and delete it from the original project, you need to do one of the move methods mentioned above. After you successfully move the task to a new project, you can delete it from the original project.

To remove a task from a project, open the task details pane and hover over the project you want to remove the task from. This should reveal an X. When you hover over the X, you will see a small text that reads Remove task from this project (Figure F). Click through to delete the task.

Figure F

Click through to delete the task.
Image: monday.com

If you want to manage software development projects and processes, this TechRepublic Academy course focused on project management can help you take your career to the next level.

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